Let the software do the repetitive work
Every office has work that nobody was hired to do: copying figures from one system into another, chasing approvals, sending the same reminders, assembling the same report every Monday. We automate that work, and we use AI where it genuinely helps — to read documents, answer questions and draft text — so your people spend their time on the decisions that need them.
No replacement of your systems required. We start with one process, measure it, and expand only if it earns its place.
Practical automation, one process at a time
Some of this is artificial intelligence and some of it is simply well-built automation. We use whichever does the job reliably, and we tell you which is which.
Repetitive office work
- Data entry between systems, done once instead of twice
- Reminders for renewals, expiries and overdue tasks
- Reports built and distributed on a schedule
- Routine emails and notifications sent automatically
- Spreadsheets that update themselves from the source
Workflows & approvals
- HR: leave, onboarding, document and contract renewals
- Finance: expense claims, payment and invoice approvals
- Purchasing: requisitions, quotations, purchase orders
- Operations: job requests, handovers and checklists
- Routing, escalation and a record of who approved what
Document processing
- Invoices, receipts, IDs and forms read by OCR
- Fields extracted and checked against your rules
- Entries posted to your ERP or accounting system
- Scanned, photographed or emailed documents
- Unclear documents passed to a person to confirm
Chatbots & assistants
- For customers on your website and on WhatsApp
- For staff inside internal portals
- In Arabic and English
- Answers drawn from content you have approved
- Handover to a person when the question needs one
AI on your own knowledge
- Assistants that answer from your documents and data
- Smart search across company files, by meaning
- Summaries of long documents, threads and meetings
- Translation between Arabic, English and other languages
- Email and reply drafts for a person to review and send
Forecasting & anomaly alerts
- Sales, stock and cash projected from your history
- Alerts when a figure moves outside its normal range
- Unusual transactions flagged for someone to check
- Delivered by email, WhatsApp or a dashboard
- Built on our advanced reporting service
Microsoft 365 & Google Workspace
- Automations inside the tools your staff already use
- Forms that feed lists, sheets and approval flows
- Files named, filed and shared by rule
- Mailbox and calendar routines handled automatically
- Notifications in the channels your teams read
Scheduled jobs & RPA
- Overnight imports, exports and reconciliations
- Robotic process automation for systems with no API
- Software that works through the screens your staff use
- Logs of every run, and an alert when one fails
- A sensible option when a system cannot be changed
AI inside your software
- AI features added to custom software we build for you
- Or added to an application you already own
- Connected to your existing systems through systems integration
- Each feature can be switched off without stopping the system
- Your code and your data remain yours
We automate the systems we wrote ourselves
We have been building business software since 2018: People AXIS, IVMS, Right Numbers, our POS and our CRM. Because the code is ours, automation around these products does not depend on anyone else's roadmap.
If you run other software, the same approach applies. We connect to what you have rather than asking you to replace it.
People AXIS
Leave and attendance approvals, reminders before employee documents expire, and answers to routine HR questions from your own policies.
IVMS
Reorder prompts, alerts on unusual stock movements and supplier documents read into the system rather than typed.
Right Numbers
Supplier invoices and receipts captured into the ledger, approval routing for payments, and scheduled financial reports.
POS & CRM
Daily sales summaries sent to managers, follow-up messages to customers, and alerts when a branch departs from its usual pattern.
Start small, measure, then expand
Automation projects fail when they try to change everything at once. Ours start with one process and a number you can check for yourself.
Find the repetitive work
We sit with the people who do the work and list the tasks that are repeated, rule-based and take up the most hours. You get a short list ranked by effort and likely benefit, including the items we would leave alone.
Pilot one process
We choose one process together, agree what success looks like, and build it for a small group of users. Your existing way of working stays available throughout the pilot.
Measure
We compare the pilot with how the work was done before: time taken, errors caught, how often a person had to step in. If the numbers do not justify it, we say so and stop.
Roll out
What works is extended to the rest of the team, documented and handed over with training. Then we move to the next process on the list, at a pace your staff can absorb.
Your data stays your data
An assistant that can read company documents has to be treated like a member of staff with access to them. These rules are agreed before anything is built.
- Data privacy. We agree in writing which data an automation may read, where it is processed and how long anything is kept.
- Access control. An assistant shows a user only what that user is already permitted to see. Payroll does not become searchable by everyone.
- Human review. Important decisions — payments, hiring, contracts, pricing — are prepared by the automation and approved by a named person.
- Confidentiality. Company data is kept confidential and used only for the purpose you agreed to. Where it must stay within your own network or cloud account, we design for that.
- A record of what happened. Automated actions are logged, so you can see what was done, when, and on whose approval.
Where AI does not fit
AI is useful, but it is not the answer to every problem, and we will tell you when it is the wrong tool.
- Where an answer must be exact every time. Calculations, tax and accounting rules belong in ordinary software with fixed logic, not in a language model.
- Where the process itself is broken. Automating a confused process produces confusion faster. Fix the process first.
- Where the data is not there. Forecasts and assistants are only as good as the records behind them.
- Where the volume is small. A task done twice a month rarely repays the cost of automating it.
- Where judgement and accountability matter. AI can prepare and suggest. A person should still decide.
What clients ask us before starting
With one process that is repetitive, rule-based and easy to measure, such as entering supplier invoices or chasing approvals. We pilot that single process, compare it with how the work was done before, and only then decide together whether to extend it to other areas.
Confidentiality is designed in from the start. Before anything is built we agree which data the automation may read, where it is processed and who can see the results. Access follows the permissions your staff already have, and where data must stay inside your own network or cloud account we design the solution that way.
No. Most automation sits around the systems you already run. Where a system has an interface we connect to it directly; where it has none, we can use scheduled jobs or robotic process automation that works through the same screens your staff use.
Yes. We build chatbots and assistants that work in Arabic and English, on your website, on WhatsApp or inside an internal portal. They answer from content you have approved, and hand the conversation to a member of your team when a question is outside what they should handle.
For routine, low-risk steps, yes. For anything important, such as payments, hiring, contracts or pricing, we build in a human review step. The automation prepares the work and a named person approves it. AI makes mistakes, so we keep people in charge of the decisions that matter.
Tell us the task your team does too often
You do not need an AI strategy to begin. Name one piece of repetitive work — the invoices typed in by hand, the approvals that sit in an inbox, the questions your staff answer every day — and we will tell you plainly whether it can be automated and whether it is worth doing.
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